Active

Contract Opportunity

Procurement Technical Assistance Centers (PTACs) are an official government contracting resource for small businesses. Find your local PTAC (opens in new window) for free government expertise related to contract opportunities.

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services
Effective Date: 03/15/2023
Revision: 01
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation 36C24223Q1197 is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-05 (eff. 09/07/2023), VAAR Update 2008-37 (eff. 07/28/2023).

This solicitation is Open Market Full and Open Competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 Surgical and Medical Instrument Manufacturing with a small business size standard of 1,000 Employees The FSC/PSC is 6515.

The NJ Healthcare Campus East Orange Campus is seeking to purchase Hologic Omni 4D Video System and 5mm light guide, blue.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item
Description
Quantity
Unit of Measure
Unit Price
Total Price
0001
4K UHD Camera Head, Integrated, 1CMOS, Hologic
1
EA
0002
5MM Light Guide, Blue
1
EA
0003
Complete starter bundle
1
EA
Total
STATEMENT OF WORK

GENERAL INFORMATION

1. Title of Project: Hologic Omni 4K Video Camera system for the VA New Jersey Healthcare System, East Orange Campus GYN Surgery Department.

2. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. This procurement is for the VA New Jersey Healthcare System, East Orange Campus. Complete starter bundle; 4K UHD camera head, and 5mm light guide, blue.

3. Background: The current system does not meet the clinical needs of the patient. This provides state of the art visualization system for gyn surgery. Complete 3-in-1 system that automatically captures and stores data. The Omni 4K console is the cornerstone of the system which contains the Camera Control Unit, the LED Light Engine, and the Digital Documentation System. This is critical for diagnostics.

4. Period Of
Performance: 30 Days After Receipt of Order (ARO) to include delivery, assembly, and installation. Work at the government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO).

Delivery for the VA New Jersey Healthcare System, 385 Tremont Ave, East Orange, NJ 07018 no later than 90- days After award. Assembly shall be completed by the Contractor within 3 days of equipment delivery.

Vendor shall contact Dr. Pamela Cailliau, GYN Surgeon at pamela.cailliau@va.gov, 862-754-1854 to coordinate delivery prior to shipment to ensure facility is ready.
5. Type of Contract: Firm-Fixed-Price
B. CONTRACT AWARD MEETING: The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kickoff meeting or has advised the contractor that a kickoff meeting is waived.

C. GENERAL REQUIREMENTS: For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 10 calendar days from the date of receipt. The contractor shall have 10 calendar days to deliver the final deliverable from date of receipt of the Government s comments.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW. Contractor shall ship any necessary computer hardware.

The contractor shall deliver, assemble, configure, test, and install for operation one (1) Novasure, Myosure fluid management system at the VA New Jersey Healthcare System, East Orange Campus, 385 Tremont Ave, East Orange, NJ 07018. This includes:
Quantity
Requirement
1
Complete starter bundle
1
4K UHD Camera Head, Integrated, 1CMOS, Hologic
1
5MM Light Guide, Blue

The Contractor shall ship all equipment and associated components to the VA New Jersey Healthcare System, East Orange Campus, 385 Tremont Ave, East Orange, NJ 07018. Delivery, assembly, configuration, testing and installation shall be completed by the Contractor no later than
Vendor shall contact Dr. Pamela Cailliau, GYN Surgeon, at pamela,cailliau@va.gov, 862-754-1854 to coordinate delivery prior to shipment to ensure facility is ready. All equipment will be delivered, assembled, installed and functioning no later than dates listed above unless otherwise agreed by both parties.
Contractor shall provide a safe and effective medical system, validated at the time of installation.
Contractor shall apply for security access for their software engineers and support staff that is required for planned integration and for ongoing support of project.
Contractor shall provide warranty support for Hologic provided products and services (consistent with the warranty terms of each product or service) and optional support options for post warranty service.
Contractor shall provide 1 days of training; dates to be agreed upon by both parties post award?
The contractor shall be responsible for clean-up and removal of shipping packaging, unused parts and other assembly / configuration associated trash from the installation premises.
Contractor shall coordinate all equipment delivery dates and times with VA New Jersey Healthcare System POC, so that the Government can arrange to have a representative on location to receive and sign for the inventory.

Task One: The contractor shall provide a detailed work plan and briefing for the VA project team, which presents the contractor's plan for completing the task order. The contractor's plan shall be responsive with this SOW and describe, in further detail, the approach to be used for each aspect of the task order as defined in the technical proposal.

Deliverable One: A detailed work plan and briefing.

E. SCHEDULE FOR DELIVERABLES: 30 days After Receipt of Order (ARO) to include delivery, assembly and installation.
The Contractor shall ship all equipment and associated components to the VA New Jersey Healthcare System, East Orange Campus, 385 Tremont Ave, East Orange, NJ 07018. Delivery, assembly, configuration, testing and installation shall be completed by the Contractor no later than 90 days after award.
Vendor shall contact Dr. Pamela Cailliau, GYN Surgeon, at pamela.cailliau@va.gov, 862-754-1854 to coordinate delivery prior to shipment to ensure facility is ready.
All equipment will be delivered, assembled, installed, and functioning no later than dates listed above unless otherwise agreed by both parties.

F. GOVERNMENT RESPONSIBILITIES:
The Government shall provide a designated point of contact (POC/PM) to work with the Contractor to coordinate timing for the shipping/receiving of equipment, as well as to facilitate coordination of device installation, system connectivity, personnel training and system deployment.
Government shall coordinate delivery date and times with Contractor. Proposed equipment shipped by contractor to the VA New Jersey Healthcare System, East Orange Campus, 385 Tremont Ave, East Orange, NJ and ensure a Government representative is available to receive/sign for it upon arrival.
Government shall assign a facility Project Manager to work with the assigned contractor Project Manager to document the project plan and system. The facility Project Manager will be responsible for providing access to key facility team members (EMR interface, nursing informatics, network and server IT, etc.) as necessary throughout the course of the project.
Government shall provide/ensure access to areas where the systems are to be installed, including clinical areas.
VAMC Personnel to work with Contractor to determine the correct placement of the Ultrasound System.
VAMC Personnel to arrange time to meet Contractor to complete the installation.
Conditioned, medical grade power and all network connectivity (wired or wireless) will be the responsibility of VA New Jersey Healthcare System.
Government shall work with Contractor to provide leadership and support where needed to get approval for Contractor support personnel to get security access.
Government shall provide remote access to qualifying Contract support engineers who have appropriate VA security clearance to provide support during the entire warranty period.

Place of Performance/Place of Delivery
Delivery for the VA New Jersey Healthcare System, 385 Tremont Ave, East Orange, NJ 07018 no later than 90- days After award. Assembly shall be completed by the Contractor within 3 days of equipment delivery.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (September 2023)
Solicitation number for this requirement as 36C24223Q1197;
The time specified in the solicitation for receipt of offers;
Name, address and telephone number of offeror;
Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete;
Terms of any express warranty;
Price should be for all services detailed in section v of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete;
Remit to address, if different than mailing address;
A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);
Acknowledgement of any solicitation amendments;
Past performance information;
A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.
Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.
The following solicitation provisions are included as addenda to FAR 52.212-1:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)
52.204-7 System for Award Management (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

Addendum to FAR 52-212-1 INSTRUCTIONS TO OFFERORS COMEMRCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021):

This Request for Quote (RFQ) is issued in accordance with FAR Part 12 in conjunction with Simplified Acquisition Procedures at FAR 13.5. All instances of FAR 15 procedures in FAR 52.212-1 shall not apply to this RFQ and are hereby substituted with FAR 13 procedures.

Eligibility: In order for a quote to be eligible for award, offerors submitting a quote must have the NAICS Code 339112 Surgical and Medical Instrument Manufacturing and current registration in the System for Award Management (SAM): https://www.sam.gov/portal/public/SAM.

FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (2023)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (DEC 2022)

The following clauses are incorporated into Addendum to FAR 52.212-4,

52.252-2 Clauses Incorporated by Reference (FEB 1998)
52.204-13 System for Award Management Maintenance (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)
852.203-70 Commercial Advertising (MAY 2018)
852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (SEP 2023)

The following subparagraphs of FAR 52.212-5 are applicable:
52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)
52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)
52.219-28, Post Award Small Business Program Representation (SEP 2023)
52.222-3, Convict Labor (JUN 2003)
52.222-19, Child Labor--Cooperation with Authorities and Remedies (DEC 2022)
52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020)
52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)
52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021)
52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018)

All quoters shall submit the following: One copy of their quote for the items requested in the Statement of Work section of this document. Quote shall include the technical specifications of the item offered and the price quoted.

All quotes shall be sent to the Anthony.Murray2@va.gov.

The provision at FAR 52.212-2, Evaluation Commercial Items (November 2021), applies to this acquisition.
Award shall be made to the contractor whose quotation offers the best value to the government, considering technical capability, past performance, and price.

The government shall evaluate information based on the following evaluation criteria.

Award may be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

(3) Price: The government will evaluate quotes for award purposes based on the pricing for the total requirement. Quotes for partial requirement will not be evaluated and will be deemed non-responsive upon receipt

The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received via email not later than Monday September 18, 2023 at 10 am at Anthony.Murray2@va.gov. Questions or RFIs will not be accepted after 10 am on Friday September 15, 2023.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Responses to the solicitation shall be submitted to Anthony Murray via email, Anthony.Murray2@va.gov

Attachments/Links